67th Convention
and Business Meeting

Online
 

22nd of August 2020

Convention 2020

will be held online

We're sad to inform you that 67th Convention will not be held in Helsinki as originally planned. Due to local and international restrictions, we've been forced to postpone Convention in Helsinki until August 2021. This doesn't mean that we can't organize Convention this year, but it does mean that the large Viking-gatherings that we are used to will look slightly different. Convention will be held online on the 22nd of August at 10AM Central Standard Time (CST), starting with the Annual Business Meeting. Following a short break, we will also host a virtual event at 12:30PM CST after the Business Meeting for Vikings wishing to socialize. Please register by August 19th to participate fully.   

Why we've made this decision
 

We cannot with good conscience promote international travel, and large gatherings at this time. Please keep in mind that restrictions may look slightly different in your state or country, and Convention is a gathering that requires coordination between all Viking member-countries. Given the uncertainty of all the restrictions, along with the reduced options for international travel, we simply would not be able to organize a convention that meets our high standards.

Instead, we've decided to use and improve all the planning that has been done towards Convention in Helsinki, by moving it to August 12th-15th 2021. While we're sad to postpone what will likely be the greatest convention ever, we want to make sure that we can deliver for 68th Convention instead.


How will Convention look this year and how do I attend?

We will be putting all our efforts into producing a quality online-event, most importantly for our annual general meeting, also known as the "Business Meeting". We will organize our AGM and give everyone the opportunity to participate in important decision-making, as we present the year in review and plan for the year ahead. Please sign up for the AGM before August 19th, 2020 using the registration link here.

You'll need a stable internet connection and a computer or smartphone to participate. The meeting and Virtual Event will be held over Zoom. We will have voting capabilities, interactive polling, and breakout rooms for mingling between pre-arranged entertainment. You will not be able to vote or participate in full if you do not register, so please take a few minutes to sign up as soon as possible.

Some of our member countries have decided to organize small informal gatherings, but unfortunately, this was not possible in all of our chapters due to restrictions on events and differences in infection numbers. If your local org is organizing a gathering you would have been informed by your local country representative.

We hope that you decide to participate in the Virtual Event in addition to the Business Meeting if your local org is not hosting a gathering, or if you feel 
uncomfortable with attending an in person event. 

If you already registered and paid for Convention in Helsinki, here are your options for refunds!
 

If you already happened to register and pay before we shut down the registration page, you can claim your refund here.

You can also choose to keep your registration for Helsinki 2021 with no additional fees, even if there's a change in prices by next year. We won't initiate any refunds before you claim them. We'll also try to do all the eventual refunds at the same time to save some of the transaction costs we'll likely incur. For this reason, we apologize if you don't receive your refund immediately.

How will this affect the current Convention Rotation and schedule?


As you may have noticed, we changed the dates slightly for 2021. This is because certain venues were no longer available for the original imagined 2021 Convention-dates. Another reason is that the new Scholarship programs that we were piloting this spring and summer, allow us to hold convention a few weeks earlier than usual. We will be polling our members at the Online Business Meeting to get more insight when deciding the dates for Convention in Oslo 2022.

The actual rotation for hosting Convention will simply be moved up by one year. This means that 68th Convention will be held in Helsinki in 2021, and 69th Convention will be hosted by the Norwegians in Oslo in 2022. Most importantly this will return our "big" Conventions to Madison, with our 70th Convention in Madison, Wisconsin in 2023!

When can I sign up for 68th Convention in Helsinki?


We will re-open registration for Convention in Helsinki on the 22nd of August 2020 after this year's Online Convention. You'll find all relevant information about registering on this webpage. We've secured most of the originally planned venues and activities. The price will remain in the same range with the same type of progression and early sign-up deals. If you've already registered and paid for this year's convention, you can either claim a refund or use your credits toward 68th Convention.

Please sign up at the bottom of the page or by using the link at the top, and please contact us with any questions

 

If you have any questions about Convention, please contact us at convention@brittinghamvikings.org and we'll be happy to help. We hope you are staying safe.